What we solve for convention hosts
At convention scale — 5,000 to 50,000 attendees over three-to-five days, a quarter-mile-plus exhibit floor, satellite hotels dispersed across downtown and the Crossroads — scooter demand doesn't come through a single registration form. It comes through ADA inquiries to your help desk, same-day walk-ups to the info booth, the person who's about to leave early on day two because their feet are done, and the media-badge contingent you didn't plan for. You don't want any of that landing on your accessibility coordinator or your volunteer front-of-house.
We're the off-ramp. A short URL on your accessibility FAQ, a QR code at the info desk, a line in your advance-ticket email — any of those routes the attendee to our reservation flow tagged with your event. We handle the booking, hotel or home delivery, swaps, and pickup. Your show staff never touches a rental agreement.
Two ways to offer mobility at your event
Most hosts pick one of two arrangements — a free option that takes nothing but a few links, or a staffed on-site booth for larger shows.
Off-site delivery — free to your organization. Attendees book directly through our reservation flow and we deliver to their hotel, then pick up at the end. There's no cost to you and no rental paperwork for your staff — you simply add our booking links to your accessibility communications (detailed below). Attendees pay us directly at our published rates. It's the right fit for most events that want a reliable, zero-cost accessibility option to point attendees toward.
On-site rental booth — staffed at your venue. For larger or multi-day shows, we staff a KC Mobility booth on your show floor so attendees can rent on the spot — including the day-two walk-up who didn't plan ahead. You provide the booth space and a daily labor stipend to cover staffing, typically around $400 per day. Rental fees are your call: cover them for your attendees at a discounted group rate, or let attendees book and pay right at the booth. Either way, we handle the equipment, the swaps, and the pickups.
Where we deliver across the metro
- Downtown convention district (Bartle Hall & the Kansas City Convention Center) — we deliver to the KC Marriott, Loews, Hilton President, Sheraton, and other downtown hotels within walking or quick-ride distance, straight to the bell stand.
- Overland Park Convention Center — delivery to the Sheraton OP, Embassy Suites OP, Hyatt Place, and any overflow lodging across Johnson County.
- T-Mobile Center & downtown venues — fits events that anchor a single-building show floor. We also deliver to Power & Light District hotels.
- Kansas Speedway & large outdoor expos — venue-lot or attendee-hotel delivery depending on attendee lodging pattern.
Attendee flow — how it actually works
We recommend a simple four-link integration on your side:
- Accessibility FAQ / registration confirmation email. Link to our reservation page with your event code pre-filled. Attendees who need a scooter book themselves; we invoice them directly.
- On-site info desk / help desk. A QR code that points to the same reservation page. We staff capacity to handle same-day bookings when an attendee walks up mid-show and realizes they need one.
- Exhibitor communications. Exhibitors often have a traveling team member who could use a rental — we offer them the same attendee rate.
- Media / VIP badging. A short note in press/guest-relations communications mentioning mobility-rental availability. Media contingents are often older demographics that appreciate the option.
Day-of fleet capacity
We plan inventory around two capacity targets: pre-booked rentals (usually 60% of show-day fleet), and day-of flex (40% of fleet held for same-day walk-ups). For large shows that span multiple days, we also rebalance overnight — scooters that were delivered day one but aren't being used by noon day two get redeployed to new requests. That means we can absorb a surprise spike on day-two afternoon without telling anyone "sorry, we're sold out."
Why a local partner, not a national fleet vendor
National mobility-fleet vendors book conventions coast to coast, and for a producer running the same show in ten cities, that consistency has real appeal. For a Kansas City event specifically, a local partner changes what you can promise attendees:
- A person on the ground, show-day. When day-two demand spikes or a scooter needs swapping on the floor, you reach a local owner-operator directly — not a national ticket queue routed through a call center in another time zone.
- Already wired into your venues and hotels. The Bartle Hall, Overland Park, T-Mobile Center, and Power & Light bell-stand workflows are already on file — no market-by-market onboarding before your show.
- Transparent attendee pricing. Attendees see their real total online and book in minutes rather than calling a quote line — so fewer pricing questions land on your accessibility desk.
- No middleman markup or exclusivity lock-in. You contract directly with the operator who owns the fleet, on terms sized to one event.
- A veteran-owned Kansas City small business. If your show carries a local-economic-impact, accessibility, or sponsor-story narrative, that's a line your communications team can actually use.
When your organization covers the cost
Whether you're subsidizing off-site rentals or covering fees at an on-site booth, host- and sponsor-paid billing works the same way: we invoice you once post-event with a consolidated reconciliation report — no per-rental approval loop during the show. Attendee-direct arrangements need nothing from your finance team at all.
What we need from you
Practically nothing beyond the four links above. We don't need access to your registration system, exhibitor database, or attendee list. We don't need a seat on your accessibility committee or a day-of contact. For medium-complex shows, a 20-minute pre-event call helps us forecast fleet needs — your accessibility coordinator or show-operations lead can share expected attendance and demographic mix, and we size the day-of inventory accordingly.