Reserve →

On-Site Event Rentals

Keep every guest moving at your event

We set up at your event and rent mobility scooters and wheelchairs to your guests on-site — so no one sits out because the grounds are too big, the day too long, or the terrain too rough. You choose how it’s funded; we handle the equipment, the staffing, and the setup.

Request event info → Call 913-775-1098
KC Mobility Scooter Rentals' on-site booth at a Kansas City festival — rows of mobility scooters and wheelchairs staged under a tent, ready for guests to rent.
Our on-site rental booth at a Kansas City festival — scooters and wheelchairs staged and ready for guests.
30+
guests kept mobile at a recent KC festival
$0
to guests on the host-funded program
14
units in use at the peak hour
5.0★
average across every published guest review
“Without the scooter we would never have been able to see and experience all that we did. We had so much fun this year.” — Festival rider, Google review

Ways to bring it to your event

Pick the setup that fits your event and budget — we’ll tailor the rest.

🏆

Host Fully Encompassed

You provide the space and fully fund the experience — a rental budget plus staffing and setup. Guests rent at no cost to them, up to your budget.

  • ✓ Best for inclusive public events & sponsored access programs
  • ✓ $0 to guests — fully host-sponsored
  • ✓ Transparent reporting of rentals against your budget
📍

On-Site Services

You provide a location; we set up and run rentals on-site. Your guests pay us directly, or you provide a partial budget. A minimal fee may apply to cover staffing and setup.

  • ✓ Flexible — guest-pay, partial host budget, or a mix
  • ✓ Low commitment for the host
  • ✓ Great for fairs, races, weddings & community gatherings
📦

Reserved Block Delivery

Reserve a set number of units and we deliver them as a block to your venue. Your team manages them on-site — all we need is one point of contact responsible for receiving and returning the equipment. No on-site booth required.

  • ✓ You choose the quantity; we deliver & collect as one block
  • ✓ One point of contact handles receipt & return
  • ✓ Lowest-touch — great for multi-day events & venues

Equipment matched to your venue

We assess every event individually — the right fleet depends on the conditions on the ground.

⛰️

Terrain

Pavement, grass, gravel, hills, or curbs — we bring units that handle your surfaces.

☀️

Weather

Heat, sun, or the chance of rain all factor into the equipment and the plan.

🏟️

Indoor or outdoor

Convention halls, parks, or both — we size the fleet and footprint to fit.

What event guests say

  • Elks Convention

    “It was such a pleasure to work with Jeff at KC Mobility Scooter Rentals. My wife and I were in Kansas City for the Elks Convention. My wife has COPD and we walked every day to get to the convention center. The scooter was a life saver for her. Without a doubt, if you need services they offer, you need to use KC Mobility!”

    — Arnold S.

    Google·Aug 2025

    Read the full review →

  • “My husband broke his ankle a few days before we had a trip to Mall of America planned. I called Jeff at KC Mobility Scooter Rentals and he was quick to recommend a solution that was affordable and easy to pick up. The scooter was perfect — reliable, appeared to be brand new, and made our trip quite a success! Crabby, immobile husband and Dad…to Cool Guy Dad…getting high-fives for being a genius the entire trip!”

    — Kami Irlmeier

    Facebook·Jan 2025

    Read the full review →

  • “Jeff was absolutely incredible to work with. I was able to reach him about midnight on a Saturday night — my mother-in-law could not understand how to work her wheelchair. He had a wheelchair delivered to her care facility by 9 AM on Sunday morning. That's amazing and totally unheard of these days. I needed to extend the use time two different times and he was totally easy to work with. I highly highly recommend them for any mobility needs you may have.”

    — Janet K.

    Yahoo·Apr 2024

    Read the full review →

  • “My wife injured her leg and we needed a wheelchair for three days to get her to the hotel restaurant and eventually to our car from our room”

    — Fred & Ann Schlutt

    Website·Sep 2026

  • “Renting from Jeff at KC Mobility Solutions was a great experience. Jeff was so personable and genuinely invested in providing exceptional customer service that exceeded my expectations. The whole process was effortless on my part. Jeff was very accommodating of our schedule and was quick to respond when we decided to return scooter an hour earlier that planned. The scooter was clean, well maintained, and fully charged when Jeff delivered it to us. He even supplied a charger in the event the battery needing charging. The scooter did not miss a beat during the approximately 3.5 hour rental period. I had not operated a scooter prior to this rental and Jeff took time out to orient me to controls and he also confirmed the fit to my body to provide the optimal comfort for the experience. The scooter allowed me to enjoy the Renaissance Festival with my wife. The scooter negotiated the rough terrain of the Ren Fest with no problem. I would definitely recommend KC Mobility Scooter Rentals and the owner Jeff, to anyone interested in renting mobility equipment.”

    — Dennis Moses

    Website·Sep 2026

  • “We rented this for our mom so she could enjoy the downtown KC experience with my sisters and I. We are so grateful for Jeff and his amazing business. He was a great communicator who was punctual and pleasant. We highly recommend using Jeff for your scooter needs.”

    — Julia Hill

    Website·Aug 2026

  • “We rented this for our mom so she could enjoy the downtown KC experience with my sisters and I. We are so grateful for Jeff and his amazing business. He was a great communicator who was punctual and pleasant. We highly recommend using Jeff for your scooter needs.”

    — Julia Hill

    Website·Aug 2026

  • “The scooter was so nice and allowed me into enjoy the mall and my shopping experience.”

    — Erika

    Website·Aug 2026

  • Casino visit

    “The gentleman that owns the business went out of his way to be wonderful to us. He included a small battery pack in case we would travel outside of the casino. He was wonderful and so was the scooter.”

    — Marian Carr

    Google·Jul 2026

    Read the full review →

See all reviews →

On-site event rental FAQ

How far in advance should we book?
The sooner the better for larger groups — event weekends book up. Tell us your dates, expected attendance, and venue and we’ll confirm what we can staff. Small setups can sometimes come together on short notice.
Who pays — the host or the guests?
Your choice. You can fully fund the experience so guests pay nothing, have guests pay us directly on-site, or reserve a block of units we deliver for your team to manage. We’ll walk through which fits your event and budget.
How many units can you bring?
We scale to the event and assess every one individually — fleet size depends on your attendance, footprint, and how units cycle through the day. Share your headcount and we’ll recommend a number.
What does on-site service include?
Delivery and setup, a quick orientation for each rider, monitoring and battery swaps through the day, and collection at the end. You provide the space; we handle the equipment and the booth.
Can you handle grass, gravel, hills, or rain?
Yes — we match the fleet to the conditions. A 50-acre outdoor festival on grass and slopes gets sturdier outdoor units; a convention hall gets nimble indoor scooters. Terrain, weather, and indoor-vs-outdoor all factor into the plan.
Are you insured?
We carry business liability coverage and insure our own fleet. Guests and hosts are responsible for damage during use; an optional damage waiver is available to limit that responsibility. We’re happy to share coverage details for your venue’s requirements.
Can guests reserve a specific unit ahead of time?
Pre-registration is a checkout shortcut, not a held reservation — event inventory is finite and walk-ups at the booth are served in turn. Reserving a block in advance is the surest way to guarantee units for your group.

Planning a conference or corporate function? See corporate & conference rentals. Want to see equipment and real prices first? Visit the fleet and pricing.

What's coming up in the next 180 days

Conventions, expos, fairs, and festivals across our service area — if your event's on this list (or close to one), it's a good candidate for on-site rentals or a hotel-delivered scooter for the trip. Updated automatically as new events come in.

Current rates

Live pricing, updated with every site refresh — not a stale price sheet.

  • knee scooter $50/week, $100/month
  • rollator $50/week, $100/month
  • transport chair $50/week, $100/month
  • mobility scooter $45/day, $180/week, $400/month
  • wheelchair $50/week, $100/month

Delivery fee is separate, priced by zone. On-site event fleets are quoted per event — tell us about yours.

Full pricing & how it works →

Kansas City events we serve

Detailed guides for specific KC events — conventions, festivals, graduations, races, and more. Don’t see yours? We cover events across the metro — ask us.

Request event rental info

Tell us about your event and we’ll follow up with options and a quote — usually the same day.

Enter an email or a phone number so we can reach you.