Rentals
When HR teams rent from us
A typical HR call goes like this. An employee has a temporary mobility limitation. They can do their job, but they can't cover the distance between the parking structure and their floor, or across the plant, or between terminals at a client site. The employee doesn't want to extend leave; the employer doesn't want to either. The interactive-process conversation lands on "can we find you a scooter for 4-8 weeks."
That's our lane. We rent scooters by the day, week, and month, with straightforward pricing; every rental, delivery or store pickup, is a minimum of 2 calendar days. Typical workplace rentals run 2-12 weeks. Longer-term arrangements are available when the accommodation timeline is open-ended. We deliver to the employee's home, a corporate office, a plant or distribution center, or any KC metro address the employer designates.
Situations we handle regularly
- Temporary mobility limitations. The employee is cleared to work but can't cover long distances on foot for a while. Often week-to-week rentals with easy extensions.
- Large-campus accommodations. Manufacturing, distribution, healthcare, and higher-ed employers where site geography is the real constraint. Scooter gets the employee across the site without forcing a role change.
- Offsite events and travel assignments. Short-term rentals at conferences, client sites, and training venues for employees whose regular workflow doesn't require mobility equipment but whose travel schedule does.
- Executive and senior-employee accommodations. Where a long career and an active travel schedule collide with a short-term mobility issue and the employer wants a low-friction solution.
Billing and vendor setup
Many employees simply book and pay us directly. When your accommodation process calls for company payment, we work directly with the employer and can be set up as a vendor in your AP system in under a week:
- W-9 on file. We provide a current W-9 on request.
- Secure-link invoicing. Each rental is invoiced through a secure payment link, with payment due within 48 hours of approval. Billing information is never stored on our servers.
- COI on request. Certificate of Insurance provided for vendor onboarding. If your procurement process requires specific endorsements, let us know and we'll coordinate with our carrier.
What the employee experiences
The employee books like a hotel rental. They give us a start date, an end date (estimate is fine), and a delivery address. We deliver, walk them through operation in about 10 minutes, leave them with a reservation confirmation and our direct phone number, and come back to pick up at the end of the rental. They don't fill out paperwork. They don't provide a prescription. They don't submit a claim or coordinate with insurance. It's a self-pay hospitality rental, paid by the employee or the employer, and we do not bill insurance.
That framing matters. The ADA interactive process is about finding the accommodation that lets the employee do the job. It is not about opening a health file. Renting from a hospitality operator, booked like a hotel or rental car, keeps it simple.