When HR teams rent from us
A typical HR call goes like this. An employee is returning from a knee replacement, a foot surgery, a fall recovery, or a short-term medical event. They can do their job — but they can't cover the distance between the parking structure and their floor, or across the plant, or between terminals at a client site. The employee doesn't want to extend leave; the employer doesn't want to either. The interactive-process conversation lands on "can we find you a scooter for 4-8 weeks."
That's our lane. We rent scooters by the day, week, and month, with straightforward pricing and no minimums. Typical workplace rentals run 2-12 weeks. Longer-term arrangements are available when the accommodation timeline is open-ended. We deliver to the employee's home, a corporate office, a plant or distribution center, or any KC metro address the employer designates.
Situations we handle regularly
- Post-surgical return-to-work. Knee, hip, foot, ankle, and back surgeries where mobility is temporarily limited but the employee is cleared to work. Typical rental: 4-8 weeks.
- Temporary mobility limitations from an injury or flare-up. Sprains, fractures, arthritis flare-ups, neuropathy episodes. Often shorter, week-to-week rentals with easy extensions.
- Large-campus accommodations. Manufacturing, distribution, healthcare, and higher-ed employers where site geography is the real constraint. Scooter gets the employee across the site without forcing a role change.
- Offsite events and travel assignments. Short-term rentals at conferences, client sites, and training venues for employees whose regular workflow doesn't require mobility equipment but whose travel schedule does.
- Executive and senior-employee accommodations. Where a long career and an active travel schedule collide with a short-term mobility issue and the employer wants a low-friction solution.
Billing and vendor setup
Most of our workplace rentals are employer-invoiced. We can be set up as a vendor in your AP system in under a week:
- W-9 on file. We provide a current W-9 on request.
- PO or direct invoicing. We accept purchase orders and net-30 terms for established vendor relationships.
- Per-rental or consolidated billing. Individual invoices per rental, or a single consolidated invoice across all active rentals mid-month — your preference.
- COI on request. Certificate of Insurance provided for vendor onboarding. If your procurement process requires specific endorsements, let us know and we'll coordinate with our carrier.
What the employee experiences
The employee books like a hotel rental — they give us a start date, an end date (estimate is fine), and a delivery address. We deliver, walk them through operation in about 10 minutes, leave them with a reservation confirmation and our direct phone number, and come back to pick up at the end of the rental. They don't fill out medical paperwork. They don't provide a prescription. They don't submit a claim or coordinate with insurance. It's a hospitality rental with an employer paying the bill, not a durable medical equipment fulfillment.
That framing matters. The ADA interactive process is about finding the accommodation that lets the employee do the job — not about opening a medical chart. Renting from a hospitality operator is deliberately simpler than sourcing through a DME provider.