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For Wedding & Social Event Planners

The Guest Who Sits Out the Reception

There is often one guest at a wedding who makes it through the ceremony and then spends the rest of the evening at a table, because the walk from parking to the ceremony to the reception was further than anyone counted on. They rarely say anything. Nobody wants to be the reason there is a fuss.

We rent the thing that fixes it, deliver it to the guest’s hotel or, when appropriate, the venue, and the guest pays us directly — so it never reaches your invoice.

Where it goes wrong

Almost never during the ceremony. It is the walk from parking to the ceremony to the reception — often across grass, in shoes chosen for a wedding — and then an hour of standing for photographs afterwards. That is the part that ends the day early.

What we need from you: nothing

You pass on a number or your referral link. The guest books with us, we work out what suits the venue and the ground, and they pay us directly — it never appears on your invoice, your vendor paperwork or your timeline.

A referral commission, if you want one

Referral commissions are ordinary in this trade, so we pay one: a 15% referral commission on qualifying completed rentals booked through your referral code. We issue you a code and link, the guest uses it when they book, and the commission is paid after the rental ends — nothing to invoice us for and nothing to chase. Request a referral code, or reply to any email from us and we will set you up.

It is entirely optional. If you would rather simply hand over a number and keep the arrangement at arm's length, that works too, and your couple or guest pays our normal price either way — the commission comes out of our side, never added to their bill.

One detail worth passing along: tell us the surface. Small-wheeled transport chairs bog down on soft grass where a larger-wheeled scooter is fine, so if we know the ground in advance we send the right thing.

Two things before you recommend us

You are putting your own name behind this, so plainly: we are a hospitality rental company, not a medical provider — no prescriptions, no insurance, no medical advice. And we do not rent electric or power wheelchairs.

Plenty of these calls come the week of, or after the rehearsal, when someone finally walks the route. That is normal — need it today? We make every effort to fit in a same-day rental across the metro. Call 913-775-1098 and describe the day and we will tell you what fits, including when the cheaper rollator is the better answer than the scooter.

Get your referral code, and your couples' guests have an answer ready

Sign up as a referral partner and we’ll issue your referral code and link to share with your couples' guests. For qualifying completed rentals booked through it, we pay you a 15% referral commission after the rental ends.

It comes from our side, so the customer pays our normal price either way. No contract and no minimum; they book and pay us directly, and we handle the rental, delivery and pickup.

Want something for your vendor file? Here’s a one-page summary you can pass to a client — one page, prints in black and white, or download the PDF to attach to an email.

A number worth having before the week of the wedding.

Nothing to set up in advance, and an optional 15% referral commission if you want one. Save it for the client who mentions a guest that cannot manage the distance — or call and describe the venue and we will tell you what fits.

Prefer email? jeff@kcmobilityrentals.com — it reaches Jeff, not a queue.